A board portal is a centralized secure platform for board directors and board administrators to manage meeting materials, communication and governance processes. It is also available on mobile and desktop computers. Members can access and collaborate documents at any time, from anywhere. By combining these functions into one digital software platform, it can help organizations improve collaboration and streamlines operations.
The best boards are simple to use regardless of your technical proficiency or knowledge of the system. They provide a sleek and intuitive user interface, offering quick and easy access to key features. They come with robust analytics dashboards, which let administrators monitor the team’s involvement and performance. They assist committees and board directors prepare for meetings. They can share and approve agenda items, meeting minutes and even create questionnaires. They also provide fast and easy electronic signatures which makes approvals easy.
If you’re selecting an online board software to begin with or are looking to upgrade to a higher-end solution make sure it provides various customization options that meet the needs of your company. Consider a custom logo and color scheme along with permission settings that allow users to have access to specific folders, groups and documents.
Lastly, ensure the portal you select has robust security features that prevent hacking and unauthorized access to sensitive information. Look for a multi-tiered security framework, that has standard security certifications such SOC2 and HIPAA compliance, as well as an industry-certified and managed data centers. You’ll need a feature that allows for permanent deletion of notes, annotations and comments.