A well-written board meeting agenda will ensure that you have productive, enjoyable discussions with a clear and concise plan for the discussion of the organization’s most pressing issues. A well-written agenda will keep the members engaged, whether holding meetings in person or virtually.
A good agenda begins with a an unambiguous and concise call to order that signals the start of the meeting, or any other proceedings. It could include the name of the chairperson, as well as a brief statement of the meeting purpose.
Next, your board meeting agenda should include a short report or presentation from the executive director or CEO on the current performance of the business and the most important initiatives. It could also include a section of reports from the finance, nominating and governance committees.
If your organization hosts guest speakers or an open forum discussion, allocate time for these. You should also leave room for announcements and congratulations remarks. You should also allow space for any future business issues that need to be discussed or followed-up on.
It is common to get distracted by new topics for discussion, which can make your meeting lose momentum. Be sure you include a parking lot at the end of your agenda so that you can present ideas that you haven’t considered for further discussion. Also, include a rough estimation of how long each subject will take to debate. This will help you avoid running over the schedule for board meetings. If you aren’t able to https://boardmanagementtool.com/reasons-for-of-usage-virtual-data-room reach a decision on an item, move it to the next board meeting to keep the agenda on track.