Board portals are an innovation which streamlines the management of meetings. Modern portals are much more efficient than the earlier software, which provided access to board books. During your demos with different portal providers, you need to have a list of important questions you can ask.
What are the key attributes of a board portal?
Effective meeting management starts well before the meeting, using boards portals that let you create agendas and distribute them along with the relevant documents. Portals also allow for a simple way to track action items, voting and resolutions.
During the meeting, boards can be able to comment and collaborate on documents in real-time across any device and platform. Portals that focus on security may provide eSignatures to speed document signatures, and prevent sensitive data from getting into the hands of incorrect individuals.
Minutes of meetings are automatically generated within the portal, eliminating the necessity for secretaries to manually take notes as the meeting goes on. This means that your board will be able to focus more time on strategic issues and less on the administrative tasks that come with being a director.
If you’re considering implementing a new board portal or upgrading your existing one, inquire about how easy it is to use. Board members don’t have the time to spend learning the new software therefore, make sure you have features that guarantee that they are able to use the tool, including how-to videos, FAQs, regular remote training sessions and a single point of contact for technical support. Take note of how the pricing structure of your vendor fits within your budget.